Local government agencies face unique challenges in maintaining compliance with the Affordable Care Act (ACA). With diverse employee groups, varying work schedules, and the need to track eligibility for a wide range of employees, staying compliant can be a complex and resource-intensive process. ACA-Track provides local government agencies with an easy-to-use platform that simplifies ACA compliance, automating hour tracking, eligibility monitoring, and IRS reporting while ensuring that all employees are covered as required by law.
ACA-Track’s ACA Compliance for Local Government Agencies solution is designed to help government agencies streamline their ACA compliance efforts, ensuring that all employees, regardless of employment status, receive the benefits they are entitled to under the law. By automating key processes and providing real-time alerts, ACA-Track enables local government agencies to meet ACA requirements with ease.
Efficient Hour Tracking for Government Employees
Local government agencies employ a diverse workforce that includes full-time employees, part-time workers, temporary staff, and seasonal employees. The ACA mandates that businesses track hours worked by employees to determine whether they are eligible for healthcare coverage. For government agencies, where work schedules can fluctuate across departments and positions, tracking hours manually can be labor-intensive and prone to error.
ACA-Track simplifies this process by integrating seamlessly with existing timekeeping systems, payroll platforms, and mobile apps, enabling government agencies to track employee hours automatically. Whether employees clock in through timekeeping systems, submit manual timesheets, or log hours on mobile devices, ACA-Track consolidates all data into a central location. This automated approach ensures that government agencies can accurately track hours worked for all employees, ensuring that eligibility thresholds are met and reducing the risk of penalties for non-compliance.
Real-Time Eligibility Monitoring
Eligibility monitoring is a critical component of ACA compliance for local government agencies. Government workers may have varying work hours depending on their job duties, and determining eligibility for healthcare coverage can be complicated. ACA-Track automatically monitors eligibility for all employees, tracking their hours in real-time and checking whether they meet the ACA’s full-time employee threshold of 30 hours per week.
As employees approach the full-time threshold, ACA-Track sends proactive alerts to administrators, prompting them to offer healthcare coverage before the employee qualifies under ACA guidelines. This ensures that local government agencies remain compliant with ACA regulations and avoid penalties for failing to offer coverage to eligible employees. Additionally, ACA-Track keeps track of employee events, such as leaves of absence, that can impact eligibility, ensuring that eligibility status is always up-to-date.
Streamlined ACA Reporting and IRS Filing
Local government agencies are required to file ACA reports with the IRS annually, including Forms 1095-C and 1094-C, which detail the healthcare coverage offered to employees. These forms need to be completed accurately and submitted on time to avoid costly penalties. For government agencies with large and varied workforces, completing these forms manually can be time-consuming and complex.
ACA-Track simplifies ACA reporting by automatically generating Forms 1095-C and 1094-C based on the employee data already collected. The platform pulls data directly from payroll and timekeeping systems to ensure that all necessary information is included in the reports. Once the forms are generated, ACA-Track also facilitates electronic filing with the IRS using its Transmitter Control Code (TCC), ensuring that government agencies meet their filing deadlines and comply with IRS regulations.
Additionally, ACA-Track performs real-time error checks on all forms before submission, identifying discrepancies or missing data that could cause delays or penalties. This helps ensure that reports are submitted on time and with accurate information, reducing the risk of errors and IRS penalties.
Data Security and Compliance for Government Agencies
Local government agencies handle sensitive data, including personal employee information and health coverage details, so ensuring data security is crucial. ACA-Track meets the highest data security standards, including SSAE 16 SOC 2 Type 1 compliance, to ensure that employee data is securely stored and transmitted.
The platform also encrypts personal identifying information, ensuring that sensitive data remains protected within its cloud-based system. All data transfers are conducted via Secure Hypertext Transfer Protocol (HTTPS), adding an extra layer of protection when transmitting employee data. This ensures that government agencies can confidently manage ACA compliance while safeguarding sensitive employee information.
Dedicated Support for Local Government Agencies
ACA compliance can be particularly challenging for local government agencies, especially those that manage a large number of employees with varying work schedules. ACA-Track offers dedicated support to ensure that government agencies can easily navigate the complexities of ACA compliance. Each ACA-Track client is assigned a dedicated account manager who is available to answer questions, provide assistance with data integration, and guide agencies through the compliance process.
Whether it’s resolving IRS filing issues, assisting with eligibility tracking, or providing guidance on regulatory changes, ACA-Track’s support team is always available to help. This personalized support ensures that government agencies can remain focused on their primary responsibilities while ACA-Track handles the intricacies of ACA compliance.
Conclusion
ACA compliance is essential for local government agencies, but it can be a complex and time-consuming process. ACA-Track simplifies the compliance process by automating hour tracking, eligibility monitoring, and ACA reporting, while ensuring that all employee data is securely managed. By automating these processes, ACA-Track helps government agencies stay compliant with ACA regulations, reduce administrative burdens, and avoid costly penalties.
If you’re a local government agency looking for an efficient and reliable solution to manage ACA compliance, ACA-Track is the perfect tool. To learn more about how ACA-Track can simplify ACA compliance for your government agency, visit ACA Compliance for Local Government Agencies.
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